We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the executive level. The ideal candidate will be skilled in managing multiple tasks efficiently while maintaining a high level of professionalism. This role requires exceptional communication skills and the ability to handle sensitive information with discretion. The Executive Assistant will play a crucial role in ensuring the smooth operation of the office and supporting the overall productivity of the executive team.

Duties

• Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements using Outlook Calendar and Google Workspace.
• Serve as the first point of contact for internal and external communications, demonstrating excellent phone etiquette and customer service skills.
• Prepare and organize documents for meetings, including agendas, presentations, and reports.
• Assist with office management tasks, ensuring that supplies are stocked and the workspace is organized.
• Handle incoming calls and inquiries professionally, directing them to the appropriate parties as needed.
• Perform personal assistant duties as required, including running errands or completing special projects.
• Collaborate with other team members to improve office processes and enhance overall efficiency.

Qualifications

• Previous experience as an Executive Assistant or Personal Assistant for an executive level.
• Proficiency in Microsoft Outlook Calendar, Google Workspace, and Microsoft Office.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills.
• Demonstrated customer service experience with a focus on professionalism.
• Familiarity with office equipment such as phone systems is advantageous.
• High level of confidentiality and integrity in handling sensitive information.

Jacksonville, Florida 32256.